Today’s Guest Post : Aliye Ergulen, ECM Portfolio Marketing Manager
To make document sharing easier in your workgroups, many of you probably use Share Network Drives (G:Drive, X:Drive, etc.). Today though, they often create significant challenges.
Here are some examples you can identify with:
- Multiple copies of the same file often exist when links are emailed to users, who frequently save a copy in ‘their’ network drive if they want to access it more easily in the future. This not only creates numerous copies of the same file, but the “privately saved” version may not be the latest version, which can lead to all sorts of complications.
- From a search perspective, its often quite difficult and time consuming to find documents, with just the folder and document name to use as search criteria.
- In terms of mobility, users are unable to access, modify, share and sync content on the go from their mobile devices.
- Finally, from an IT perspective, storage costs are almost unmanageable due to all the duplicates users create, not to mention the inability to “force delete” expired documents.
We could go on and on when it comes to such inherent limitations of shared network drives. And, its a big problem that many organizations just can’t get past.According to AIIM Industry Watch report,54% hope to reduce shared network drive usage due to all the limitations we’ve already discussed, and they want to move to using ECM solutions instead. But, according to the same study, only 3% have actually turned off their shared drive usage.
The IBM ECM platform can help these organizations move past their Shared Network Drive limitations and start managing their content efficiently, effectively, and pro-actively.